Company documents are not just bookkeeping records or copies of contracts. They can hide important information affecting day-to-day operations and future decisions. While at first it may seem most convenient to keep documents in an office cupboard or even a drawer at home, this solution poses an increasing number of risks – from lack of space to security vulnerabilities over time. So the question is: Is it really worth risking the security of your company’s data for the sake of convenience? Isn’t it time to consider a dedicated document storage space that professionally cares for storage conditions, security, and accessibility? Let’s look at the differences between storing documents in an office and in a specialised storage space and find out which option is better for you.
Why Is Document Storage More Than Just a Shelfful of Binders?
Document storage is not just a shelfful of binders but an important aspect of running a company. Documents contain legal, financial, and operational information, and the loss or unauthorised disclosure of such information can have serious consequences. Inadequate storage conditions, such as humidity, clutter, or unprotected access, increase the risk of losing important data, breaching confidentiality or even legal requirements.
This raises a significant dilemma: Is it worth the risk to store documents in the office, where there’s often little space and security, or should you choose a professional document storage facility where everything is taken care of for you?
SPACE24 Document Storage – How Does It Work?
Specialised document storage facilities are modern, business-oriented solutions that allow you to archive and store important documents in a secure and professionally maintained environment away from the office.
The process is simple: First, you choose the right size for the volume of documents you need – a size calculator helps you select the right size so you don’t have to pay for space you’re not even using. You then sign a flexible contract with no long-term commitment or security deposit. Once you have individual access with a unique PIN code, you can access and use your storage space whenever you need it.
SPACE24 storage solutions offer a wide range of choices, with more than 800 different sizes of storage units available. Each one is equipped to provide optimal conditions for storing documents, with a climate control system that maintains the right temperature and humidity levels to prevent mould, deformation or other environmental damage.
The most important advantage of these vaults is the protection of confidential documents. Advanced artificial intelligence solutions are responsible for video surveillance, cooperation with security services and additional security systems. An individual PIN ensures that only you can access your documents and not all office staff or third parties.
Choosing a document storage facility does not require investing in additional equipment such as cabinets, cameras, or locks. Everything is ready to go – all you need to do is use it. It’s a solution that gives you peace of mind, knowing that your important documents are in the hands of professionals.
Efficiency and Space Saving: Benefits Every Business Notices
Document storage in the office often requires a lot of space that could be used for more productive activities – more space for staff, a customer area, or other uses. Choosing a specialised document storage service reduces the load on binders and archives in the office and makes more efficient use of space.
Faster document retrieval is also a major advantage – all documents are securely stored and, with a clear filing system, you won’t be delayed in your search for a particular document.
By choosing professional document storage, businesses can not only achieve greater efficiency but also ensure that documents are securely stored and accessible when needed, optimising both space and time – SPACE24’s convenient location in the centre of Vilnius ensures both.
Why Is It Worth Choosing a Document Storage Facility?
Document storage is a solution suitable for small and large companies. For smaller businesses, efficient use of limited space and time is particularly important. Choosing document storage can free up space in the office, better organise the archiving of documents, and save time when searching for them.
For large companies, it’s also important to ensure the security, confidentiality and orderly archiving of documents. Professional document storage protects documents and provides easy access, thus avoiding errors and losses.
Document storage, therefore, becomes a business’ peace zone, allowing companies to concentrate on the more essential aspects of their business, knowing that documents are safely stored.
Don’t hesitate to get in touch for a consultation and an optimal offer!